Top 9 Xero POS for easy reconciliation (2024 update)

A POS system is the gateway to sales data entry in your business. Thus, look for the following criteria in your future POS to ensure your retail system runs smoothly and it’s worth your investment.

Ability to sync data across multiple channels in real time: You may process many transactions daily. Real-time data helps your business operate seamlessly and eliminates discrepancies. Thus, this feature is vital when reviewing your point of sale options.

If you still manually import POS data to Xero accounting for reconciliation at the end of the day, you’re spending time and effort on tasks that are less valuable and can be automated. An advanced POS will help you sync and centralize data across locations in a centralized database. Then, you can transfer the data to Xero to reconcile.

Remember that syncing all data in real time may slow down your retail system. Therefore, prioritize the key data to sync instantly, such as sales, orders, and customers, and sync the other data periodically.

Easy to integrate with your existing system: Ensure the POS implementation and integration won’t disrupt your business operations.

Easy to customize: As your business grows, so does your future-proof POS system. It should be able to scale up with more features to support your growth.

Cost-effectiveness: You may need to spend $3,000–10,000 to build a POS system. Thus, it should help simplify your business operations. If you have a tight budget, select a basic yet scalable POS to save upfront costs and customize it to your requirements later.

Reporting: As the gateway to most of your transactions, POS can help create granular and live reports to provide you with a comprehensive view of your business performance.

1. Magestore: The #1 POS for Magento and Shopify

Are you looking for the best POS system for Xero that is both comprehensive and easy to use? Look no further than Magestore POS, which has already earned the trust of over 10,000 successful Magento retailers worldwide.

Magestore POS offers a significant competitive edge by being native to Magento and compatible with Shopify. This means your online and physical store data are synchronized in real-time, minimizing inaccuracies and streamlining your business processes. Its interface is also user-friendly and can adapt to any device, including iPad POS integration to Xero.

You can use Magestore POS to manage inventory, track sales, and keep track of customer and employee data. The POS also accepts a wide range of payment options, making it convenient for your customers to pay for their purchases.

Furthermore, Magestore POS can centralize and sync all retail data in the Magento or Shopify backend, which helps avoid data loss and inaccuracies. Then, the data will be pushed to Xero accounting for reconciliation. 

With a one-time payment, you can save costs in the long run. Best of all, there is NO transaction fee applied.

So, if you’re interested in learning more, you can request a personalized demo to see if it’s the right choice for your business.

Key features:

• Sync orders, customers, and products across all channels instantly and centralize them in Magento. Then the data will be transferred directly from Magento to Xero, saving you time and effort for data sync between different software in your retail system.
• Allow you to manage your entire business from Magento backend
• Control inventory, purchases, and orders with robust management functions
• Offer reward points, credits, and gift cards to boost customer loyalty
• Efficiently handle returns and refunds with store credits
• Provide real-time reports for you to stay on top of your business
• Allow self checkout with independent RFID scanning or user account login
• Work seamlessly with poor internet connections
• Securely store sensitive data with PCI compliance

Pricing:

Magestore POS for Shopify:

• Lite: $15/month
• Standard: $50/month/location

Magestore POS for Magento:

Magestore POS customizes pricing based on your business size, number of stores, complexity, and support levels.

Transaction fees: No apply

2. Loyverse: Best free Xero POS software for small retail and restaurants

One of the best POS companies that work with Xero is Loyverse — a mobile point of sale and inventory management system for small businesses. It captures your daily sales and payments for synchronization and exports them to a Xero invoice daily, saving you time on manual data entry. Whether you own a cozy coffee shop, a stylish beauty salon, a bustling retail store, or a vibrant restaurant, Loyverse has got you covered.

With Loyverse, managing sales and inventory becomes simple. You can do it all on the go from your smartphone or tablet! Plus, Loyverse simplifies retaining and engaging with your customers thanks to its intuitive interface. You can easily customize orders, apply discounts, and track cash movements. With sales analytics, you can track sales trends, compare sales growth between days, weeks, and months, and finally take proactive steps to boost your revenues.

Key features:

• Easily apply discounts to receipts or specific items
• Accurately track cash flow to prevent errors and staff fraud
• Offer a wide range of formats to view your sales summary
• Keep track of various payment transactions such as tips, tax, refunds, loyalties, and more
• Back-sync old data to quickly bring your books up to speed in just a few clicks
• Scan items using your mobile device’s built-in rear camera
• Manage multiple stores from a single account

Pricing: Free

Transaction fees: No public

3. Square: Best free shop-ware plan and popular for small businesses

Square is another free POS that syncs to Xero for solopreneur businesses like on-site repair and beauty services, coffee shops, and vape stores. However, vape shop owners should take note of Square’s terms of service, which don’t support online sales of age-restricted products.

While Square has much to offer, Square’s withholding policies are one of the concerns that businesses should be aware of. It means that if you have a large or unusual transaction, Square may hold 20–30% of your funds until they decide you are not a risk.

Key features:

• Process chip cards in 4.2 seconds
• Automatically calculate taxes
• Print shipping labels directly from the platform
• Store data in the cloud for universal device accessibility
• Compatible with Bluetooth printers, cash drawers, and barcode scanners

Easily integrate with 3rd-party apps and eCommerce solutions

Pricing: 

• Free plan available
• Plus: $29+/month
• Premium: Custom pricing

Transaction fees:

• In-person transactions: 2.6% + 10 cents (2.5% + 10 cents with Retail Plus plan)
• Online transactions or invoices without a card on file: 2.9% + 30 cents (2.6% + 30 cents with the Premium plan)
• Manually keyed transactions or card-on-file invoices: 3.5% + 15 cents

4. Clover: Top choice POS for mobile transactions

Ranking at the top 4th position is Clover POS for Xero, mainly due to its specialization in the retail and restaurant industries. This makes it a great choice for delis that offer in-person and online food service.

Besides, Clover’s reporting tools provide a comprehensive overview of sales items, order type, VAT, etc., to help you better optimize your sales performance.

A low transaction fee of just 2.3% + 10 cents per sale is another great benefit of Clover. This means you’ll still get benefits even if you sell low-cost items for less than $5.
Key features: 

• Manage inventory with bulk editing, advanced filtering, and multi-location stock transfers
• Access proprietary hardware for any business type
• Offer virtual terminal for invoicing services
• Implement omnichannel features for online ordering and expanded fulfillment methods like BOPIS and delivery
• Accept payments without proprietary devices using the Clover Essentials plan

Pricing and transaction fees:

5. Airsquare: Best suited for small businesses with an online presence

Have you ever heard about Airsquare? It’s one of the 9 best Xero integrated POS to help you manage your online and in-store sales.

With Airsquare’s inventory management, you’ll have all the necessary tools to stay on top of your game. 

And the best part? You’ll have complete control over stock management, accepting payments, and processing orders. Say bye to the headaches that come with reconciling your invoices! Integrating and syncing your Airsquare and Xero accounts will automatically push all your sales orders to Xero to create invoices.

Key features:

• POS is available via a web browser or native app.
• Integrate with scanners, card terminals, and printers for a professional hardware setup
• Ability to sell event tickets and process orders in offline mode

Pricing: 

• No free plan
• Small: $30.55/month
• Medium: $61.68/month
• Large: $111.52/month

Transaction fees:

• • For small plan: 2%
  • For medium plan: 1%

• For large plan: No apply

6. Madmobile: Best Xero POS software for restaurants of all sizes

Mad Mobile POS, formerly CAKE, is an all-in-one solution that seamlessly integrates with Xero accounting. It’s designed to help businesses grow and scale efficiently while providing top-notch customer service. With tableside ordering, online ordering, and QR code solutions, Mad Mobile Xero POS integration enhances your revenue streams and streamlines your operations, lowering labor costs. 

Moreover, their loyalty program is an excellent tool for customer retention. It creates seamless, modern transactions that future-proof your operations and makes it easier for restaurants to connect with customers.

Key features:

• Get insights into your best-selling menu items and optimize your menu accordingly
• Access real-time dynamic reports securely from any device
• Export reports in CSV or PDF format for further analysis or record-keeping
• Direct integration for online ordering, eliminating 3rd-party fees
• Offer PCI-DSS certification to secure your retail data

Pricing: 

• No free plan
• POS modernization: $20/month or custom pricing
• POS bundle: $69/month

Transaction fees: No public

7. Lightspeed: Great POS for multi-location businesses

Lightspeed Retail is a user-friendly, cloud-based Xero POS system that caters to retailers. It boasts exceptional inventory management features, allowing business owners to track products across various locations, add product attributes, and easily replenish inventory using integrated vendor catalogs.

This POS is an ideal match for established small businesses with multiple locations. However, a lower-cost system may suit you better if you’re a newer small business with simpler operations.

When it comes to hardware pricing, Lightspeed offers quote-based plans. You can choose between an iPad or desktop hardware kit, including a receipt printer, cash drawer, and scanner. Keep in mind that you’ll need to purchase iPads or desktops separately.

Key features:

• Provide hundreds of preset printable reports on profits, sales, and promotions
• Create work/repair orders, track progress, and print claim checks and service labels
• Manage employee time with a basic time clock
• Offer Mobile Tap to make contactless payments on the go easily
• Track sales, refunds, and chargebacks with access to a full transaction history
• Process transactions without interruption, even if the internet connection is lost
• Transfer inventory between locations 
• Track vendor sourcing, complete POs for multiple vendors and items, and receive or return orders

>> Read more: 9 best Magento reporting extensions to boost your eCommerce sales

Pricing: 

• No free plan
• Lean: $69/month
• Standard: $119/month
• Advanced: $199/month
• Enterprise: custom pricing

Transaction fees: 

• Lightspeed payments card-present rate: 2.6% + 10 cents

8. Arryved: Specifically designed for bars and restaurants

Arryved is a trusted POS system that integrates with Xero and is designed specifically for bars. It provides a range of tools to simplify operations and speed up service for your business.

Built on conversations with real bartenders and managers, the all-in-one Android bar POS system includes handheld and tablet devices with an intuitive interface. Your staff can easily offer cards on file, digital signatures, dynamic tab capabilities, and more from one system.

With Arryved, tracking the success of your bar has never been easier. With a cloud-based dashboard accessible from anywhere, you can manage inventory and sales performance in real time from any device. Also, this Xero POS integration even tracks sales to the ounce, so you can identify top-selling items and maximize your profits.

Key features:

• Ability to work in offline mode, suitable for offline events or trade shows
• Provide real-time inventory depletions and reporting updates to sell at multiple locations simultaneously
• Host an online storefront to capture orders for to-go or delivery
• Instantly sync customer’s orders across the system and show them on all devices, ensuring a seamless experience for the kitchen and bar staff

Pricing: 

• No free plan
• 1 – 9 devices: $129.99/month
• 10+ devices or 2+ locations: Custom pricing

Transaction fees: 2.24% + 15 cents

9. Cin7 Omni: Ideal Xero POS for eCommerce businesses

Meet Cin7 Omni — the last strong POS compatible with Xero on this list! This integrated Xero Quickbooks POS empowers your employees to make sales and process payments easily with cash registers or mobile devices.

With Cin7, you’ll easily manage stock levels and order visibility across multiple locations. Plus, you can display recommended or advertised products without worrying about if these items are available in one store, as you can deliver orders directly from your warehouses to customers.

This point of sale system can also launch and manage loyalty programs and gift card exchanges. These two fantastic practices will help drive return visitors to your business.

Key features:

• Track your inventory in real time across multiple locations 
• Work well on different devices — Mac, iPad, or PC — so you can keep using your existing hardware to save costs 
• Simplify in-store pickups, returns, and online order searches with customizable stock statuses
• Sell directly from distribution centers and process sales 
• Manage stock figures across multiple branches with a single account
• Keep your business running smoothly with this cloud POS, even offline

Pricing: 

• No free plan
• Standard: $325/month
• Retailing: $550/month
• Manufacturing: $650/month
• Enterprise: Custom pricing

Transaction fees: 0.35% + 29 cents

> You might also like to read: Top 7 best Quickbooks POS starting from $39/month

Before making any decisions, you should consider a few things about your Xero POS integrations. First and foremost, define your business’s specific needs and budget. Second, ensure your POS for Xero fits well with your current retail system. And remember to look into things like regular updates and customer support from the POS provider — that can make a big difference down the line.

By evaluating your options carefully, you’ll be able to find the best Xero POS system for your business. And once you’ve got it up and running, you can streamline reconciliation, increase efficiency, and boost productivity. Sounds like a win-win, right?

If you have any questions or want to learn more, please contact us anytime. We’re always here to help. Thanks for reading! 

1. How do I export/import info from Magestore POS for Magento to Xero?

Let’s see how your data is transferred between different software in your retail system.

• Sync data from all sales channels to Magento: As Magestore POS is native to Magento, it’ll instantly sync and centralize data across your online and offline channels in Magento backend. 
• Sync data from Magento to Xero accounting and vice versa: When Xero integrates with Magento, the sales data will be pushed from Magento database to Xero in real time and vice versa, making it ready to reconcile at the end of the day.

Now, if you want to export data from Magestore POS for Magento to Xero, just go to your Magento backend, navigate to the information you want to download on the admin bar, apply the needed filters, and click Export.

Note: As Magestore automatically centralizes and syncs POS data with Magento to transfer sales data to Xero, you don’t need to import data manually. If you want to sync other information, you’ll need to use the default templates by Magento to import data from the eCommerce platform to Xero.

2. How do I import POS data into Xero?

If your POS system can’t push data directly to Xero, you’ll need to import it manually. While you can’t import your entire data set simultaneously, you can import individual items using one of the supported file formats. Just make sure to use the appropriate file formats for the specific item you’re importing.

3. What does POS stand for in accounting?

In accounting, POS is the location or software where businesses process transactions. A POS system includes hardware and software for sales transactions, inventory management, and financial analysis.

4. How much does a point of sale system cost?

For cloud-based systems, POS software prices can range from $0 to over $550 monthly. Meanwhile, legacy systems can start at around $1,000 for a one-time expense.

For a basic card reader, the cost can be zero. However, for a complete retail register, the cost can exceed $1,200. 

5. Why is the point of sale important?

A POS system is important as it can improve operations by reducing waiting times, enabling faster product scanning and payments, and providing better customer service. This can increase customer satisfaction and loyalty, leading to more repeat sales for your store.