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With Xero POS systems becoming more popular, finding a reliable solution for seamless reconciliation is essential. Whether you’re a small business owner or running a large enterprise, the best POS to integrate with Xero can make financial management more efficient, reduce errors, and save you valuable time. 

We understand that choosing the right POS software can be overwhelming, with so many options available. 

To simplify your life, we’ve compiled the top 9 POS compatible with Xero for smooth reconciliation in 2023. Our list is carefully curated based on customer ratings, high rankings on GetApp reviews, and thought leadership from industry experts like Magestore. You’ll be able to find affordable Xero POS integrations for your business, no matter what industry you’re in.

A quick comparison table of the top 9 POS software for Xero

POS system

Pricing plan

Free trial

Key features

Best use cases


Custom pricing based on requirements


  • Real-time data sync

  • Multi-store support

  • Inventory management

  • Barcode scanning

  • Loyalty program

  • Omnichannel retail capabilities

  • Reporting

  • Offline mode

Multi-store retail businesses look for an affordable and customizable solution with robust omnichannel sales and inventory management


  Free plan available


14-day free trial

  • Inventory management

  • Employee management

  • Sales analytics

  • Loyalty program

Businesses look for a simple, affordable solution with basic features


Free plan available


  • Inventory management

  • Sales tracking

  • Employee management

  • Marketing tools

  • Appointment booking

Businesses on a tight budget need an affordable, easy-to-use solution with a wide range of features


Starting at $14.95/month


30-day free trial

  • Inventory management

  • Employee management

  • Sales analytics

  • Multi-store support

  • Online ordering and delivery integration

Businesses need a flexible solution with customizable hardware and software options


Starting at $30.09/month


(30-day free trial)

  • Mobile POS app

  • Inventory management

  • Sales analytics

  • Customer management

Businesses need a simple and easy-to-use solution with basic features and eCommerce support


Starting at $69/month


  • Mobile POS capabilities

  • Reporting and analytics

  • Specialized for F&B

Restaurants need a full solution with tableside ordering, kiosks, and QR code payment


Starting at $69/month

(14-day free trial)

  • Inventory management

  • Employee management

  • Multi-store support

  • Sales analytics

  • Customer management

Multi-location businesses look for a comprehensive solution with advanced inventory management


Starting at $129.99/month


  • Mobile POS app

  • Sales analytics

  • Tableside ordering and payments

Businesses look for a specialized solution with advanced features for the hospitality industry

Cin7 Omni

Starting at $550/month

(no pubic free trial day)

  • Inventory management

  • Order management

  • Customer management

  • Reporting and analytics

  • Omnichannel retail capabilities

Businesses seek an all-in-one solution with advanced inventory and supply chain management

Top criteria to consider when choosing a POS system for Xero accounting software

A POS system is the gateway to sales data entry in your business. Thus, look for the following criteria in your future POS to ensure your retail system runs smoothly and it’s worth your investment.

Ability to sync data across multiple channels in real time: You may process many transactions daily. Real-time data helps your business operate seamlessly and eliminates discrepancies. Thus, this feature is vital when reviewing your point of sale options.

If you still manually import POS data to Xero accounting for reconciliation at the end of the day, you’re spending time and effort on tasks that are less valuable and can be automated. An advanced POS will help you sync and centralize data across locations in a centralized database. Then, you can transfer the data to Xero to reconcile.

Remember that syncing all data in real time may slow down your retail system. Therefore, prioritize the key data to sync instantly, such as sales, orders, and customers, and sync the other data periodically.

Easy to integrate with your existing system: Ensure the POS implementation and integration won’t disrupt your business operations.

Easy to customize: As your business grows, so does your future-proof POS system. It should be able to scale up with more features to support your growth.

Cost-effectiveness: You may need to spend $3,000–10,000 to build a POS system. Thus, it should help simplify your business operations. If you have a tight budget, select a basic yet scalable POS to save upfront costs and customize it to your requirements later.

Reporting: As the gateway to most of your transactions, POS can help create granular and live reports to provide you with a comprehensive view of your business performance.

9 high-performing Xero POS systems — The complete overview 2023

1. Magestore: The #1 Magento POS for omnichannel sales and inventory management

Magestore POS for xero

Are you looking for the best POS system for Xero that is both comprehensive and easy to use? Look no further than Magestore POS, which has already earned the trust of over 10,000 successful Magento retailers worldwide.

One key competitive advantage of Magestore POS is that it’s native to Magento. This means your online and physical store data are synchronized in real time, minimizing inaccuracies and streamlining your business processes. Its interface is also user-friendly and can adapt to any device, including iPad POS integration to Xero.

You can use Magestore POS to manage inventory, track sales, and keep track of customer and employee data. The POS also accepts a wide range of payment options, making it convenient for your customers to pay for their purchases.

Furthermore, Magestore POS can centralize and sync all retail data in Magento backend, which helps avoid data loss and inaccuracies. Then, the data will be pushed to Xero accounting for reconciliation. 

With a one-time payment, you can save costs in the long run. Best of all, there is NO transaction fee applied.

So, if you’re interested in learning more, you can request a personalized demo to see if it’s the right choice for your business.

Key features:

  • Sync orders, customers, and products across all channels instantly and centralize them in Magento. Then the data will be transferred directly from Magento to Xero, saving you time and effort for data sync between different software in your retail system.
  • Allow you to manage your entire business from Magento backend
  • Control inventory, purchases, and orders with robust management functions
  • Offer reward points, credits, and gift cards to boost customer loyalty
  • Efficiently handle returns and refunds with store credits
  • Provide real-time reports for you to stay on top of your business
  • Allow self checkout with independent RFID scanning or user account login
  • Work seamlessly with poor internet connections
  • Securely store sensitive data with PCI compliance

Pricing: Magestore POS customizes pricing based on your business size, number of stores, complexity, and support levels.

Transaction fees: No apply

✔ Pros ✖ Cons
  • Specifically designed for Magento businesses of all sizes
  • Sync data in real time and manage them in one place
  • Create orders without Internet connection
  • Provide robust inventory, purchase, and order management
  • Highly customizable and scalable to different business needs and sizes
  • Other rich built-in features include inventory reporting, order fulfillment, loyalty programs
  • Support multiple payment gateways
  • Only one-time payment with lifetime benefits   
  • Offer free consultation and personalized demo before purchasing
  • Free 365-days warranty
  • Require training to understand and use the feature-rich system
  • Difficult to set up POS by yourself if you don’t have much knowledge about technology and Magento

2. Loyverse: Best free Xero POS software for small retail and restaurants

loyverse pos system

One of the best POS companies that work with Xero is Loyverse — a mobile point of sale and inventory management system for small businesses. It captures your daily sales and payments for synchronization and exports them to a Xero invoice daily, saving you time on manual data entry. Whether you own a cozy coffee shop, a stylish beauty salon, a bustling retail store, or a vibrant restaurant, Loyverse has got you covered.

With Loyverse, managing sales and inventory becomes simple. You can do it all on the go from your smartphone or tablet! Plus, Loyverse simplifies retaining and engaging with your customers thanks to its intuitive interface. You can easily customize orders, apply discounts, and track cash movements. With sales analytics, you can track sales trends, compare sales growth between days, weeks, and months, and finally take proactive steps to boost your revenues.

Key features:

  • Easily apply discounts to receipts or specific items
  • Accurately track cash flow to prevent errors and staff fraud
  • Offer a wide range of formats to view your sales summary
  • Keep track of various payment transactions such as tips, tax, refunds, loyalties, and more
  • Back-sync old data to quickly bring your books up to speed in just a few clicks
  • Scan items using your mobile device’s built-in rear camera
  • Manage multiple stores from a single account

Pricing: Free

Transaction fees: No public

✔ Pros ✖ Cons
  • Free lifelong POS operates on iOS and Android devices
  • Built-in loyalty tools
  • User-friendly interface
  • Easily track sales anytime and anywhere
  • Inventory management with product variants
  • Offer flexible payment options
  • Lack of phone support, invoicing system
  • Initial difficulty connecting KDS with POS
  • No option for built-in payment processing
  • Missing features for full-service restaurants
  • Absence of a free card reader
  • 24/7 live chat only for paying customers

3. Square: Best free shop-ware plan and popular for small businesses

POS that syncs to Xero

Square is another free POS that syncs to Xero for solopreneur businesses like on-site repair and beauty services, coffee shops, and vape stores. However, vape shop owners should take note of Square’s terms of service, which don’t support online sales of age-restricted products.

While Square has much to offer, Square’s withholding policies are one of the concerns that businesses should be aware of. It means that if you have a large or unusual transaction, Square may hold 20–30% of your funds until they decide you are not a risk.

Key features:

  • Process chip cards in 4.2 seconds
  • Automatically calculate taxes
  • Print shipping labels directly from the platform
  • Store data in the cloud for universal device accessibility
  • Compatible with Bluetooth printers, cash drawers, and barcode scanners

Easily integrate with 3rd-party apps and eCommerce solutions


  • Free plan available
  • Plus: $29+/month
  • Premium: Custom pricing

Transaction fees:

  • In-person transactions: 2.6% + 10 cents (2.5% + 10 cents with Retail Plus plan)
  • Online transactions or invoices without a card on file: 2.9% + 30 cents (2.6% + 30 cents with the Premium plan)
  • Manually keyed transactions or card-on-file invoices: 3.5% + 15 cents
✔ Pros ✖ Cons
  • Completely free POS
  • Compatible with both iOS and Android
  • Provide in-depth sales reporting
  • Manage orders from multiple locations with ease
  • Allow for seamless integration with separate stock control systems
  • Support cash transactions
  • Incompatible with Windows devices
  • Potential risk for small businesses with 20–30% fund withholding
  • Expensive license and transaction fees for larger businesses
  • Limited features tailored for restaurants
  • Only work with the Square card reader and Square Terminal
  • Extra fee for 24/7 support

4. Clover: Top choice POS for mobile transactions

Clover POS for Xero

Ranking at the top 4th position is Clover POS for Xero, mainly due to its specialization in the retail and restaurant industries. This makes it a great choice for delis that offer in-person and online food service.

Besides, Clover’s reporting tools provide a comprehensive overview of sales items, order type, VAT, etc., to help you better optimize your sales performance.

A low transaction fee of just 2.3% + 10 cents per sale is another great benefit of Clover. This means you’ll still get benefits even if you sell low-cost items for less than $5.
Key features: 

  • Manage inventory with bulk editing, advanced filtering, and multi-location stock transfers
  • Access proprietary hardware for any business type
  • Offer virtual terminal for invoicing services
  • Implement omnichannel features for online ordering and expanded fulfillment methods like BOPIS and delivery
  • Accept payments without proprietary devices using the Clover Essentials plan

Pricing and transaction fees:

Business type


Transaction fees

Full-service dining

  • Starter: $160/month

  • Standard: $210/month

  • Advanced: $310/month

  • In-person transactions: 2.3% + 10 cents

  • Online transactions: 3.5% + 10 cents

Quick-service dining

  • Starter: $100/month

  • Standard: $140/month

  • Advanced: $190/month

  • In-person transactions: 2.3% + 10 cents

  • Online transactions: 3.5% + 10 cents

Retail shop

  • Starter: $60/month

  • Standard: $135/month

  • Advanced: $185/month

  • In-person transactions: 2.3% + 10 cents (2.6% + 10 cents with Starter plan)

  • Online transactions: 3.5% + 10 cents

Professional services

  • Starter: $14.95/month

  • Standard: $50/month

  • Advanced: $125/month

  • In-person transactions: 2.6% + 10 cents (2.3% + 10 cents with Advanced plan and 0% with Starter plan)

  • Online transactions: 3.5% + 10 cents

Personal services

  • Starter: $50/month

  • Standard: $95/month

  • Advanced: $135/month

  • In-person transactions: 2.6% + 10 cents (2.3% + 10 cents with Standard and Starter plan)

  • Online transactions: 3.5% + 10 cents

Home and field services

  • Starter: $14.95/month

  • Standard: $63.95/month

  • Advanced: $50/month

  • In-person transactions: 2.6% + 10 cents (0% with Starter plan)

  • Online transactions: 3.5% + 10 cents

✔ Pros ✖ Cons
  • Easy-to-use interface
  • Free loyalty programs
  • Interest-free hardware installment plans
  • Process card payments even when offline
  • 30-day money-back guarantee
  • Hardware can’t be reprogrammed as it’s tied to the merchant account.
  • Lack of invoicing and vendor management functions
  • High upfront costs

5. Airsquare: Best suited for small businesses with an online presence

pos compatible with xero

Have you ever heard about Airsquare? It’s one of the 9 best Xero integrated POS to help you manage your online and in-store sales.

With Airsquare’s inventory management, you’ll have all the necessary tools to stay on top of your game. 

And the best part? You’ll have complete control over stock management, accepting payments, and processing orders. Say bye to the headaches that come with reconciling your invoices! Integrating and syncing your Airsquare and Xero accounts will automatically push all your sales orders to Xero to create invoices.

Key features:

  • POS is available via a web browser or native app.
  • Integrate with scanners, card terminals, and printers for a professional hardware setup
  • Ability to sell event tickets and process orders in offline mode


  • No free plan
  • Small: $30.55/month
  • Medium: $61.68/month
  • Large: $111.52/month

Transaction fees:

    • For small plan: 2%
    • For medium plan: 1%
  • For large plan: No apply
✔ Pros ✖ Cons
  • 30-day free trial
  • Easy-to-use interface that works on any device
  • Real-time syncing of stock levels and customer data
  • Support multiple payment processors 
  • 24/7 customer support
  • Limited 3rd-party integrations
  • Not suitable for complex inventory management
  • Basic interface and design options compared to other POS systems

6. Madmobile: Best Xero POS software for restaurants of all sizes

Mad Mobile POS

Mad Mobile POS, formerly CAKE, is an all-in-one solution that seamlessly integrates with Xero accounting. It’s designed to help businesses grow and scale efficiently while providing top-notch customer service. With tableside ordering, online ordering, and QR code solutions, Mad Mobile Xero POS integration enhances your revenue streams and streamlines your operations, lowering labor costs. 

Moreover, their loyalty program is an excellent tool for customer retention. It creates seamless, modern transactions that future-proof your operations and makes it easier for restaurants to connect with customers.

Key features:

  • Get insights into your best-selling menu items and optimize your menu accordingly
  • Access real-time dynamic reports securely from any device
  • Export reports in CSV or PDF format for further analysis or record-keeping
  • Direct integration for online ordering, eliminating 3rd-party fees
  • Offer PCI-DSS certification to secure your retail data


  • No free plan
  • POS modernization: $20/month or custom pricing
  • POS bundle: $69/month

Transaction fees: No public

✔ Pros ✖ Cons
  • Access the platform remotely
  • Cloud-based storage for data protection
  • Easily build menus and adjust prices
  • Simple payment processing
  • 24/7 customer service
  • High upfront cost
  • Limited flexibility in credit card processing
  • Inflexible hardware options
  • Long-term contracts

7. Lightspeed: Great POS for multi-location businesses

Lightspeed Retail POS

Lightspeed Retail is a user-friendly, cloud-based Xero POS system that caters to retailers. It boasts exceptional inventory management features, allowing business owners to track products across various locations, add product attributes, and easily replenish inventory using integrated vendor catalogs.

This POS is an ideal match for established small businesses with multiple locations. However, a lower-cost system may suit you better if you’re a newer small business with simpler operations.

When it comes to hardware pricing, Lightspeed offers quote-based plans. You can choose between an iPad or desktop hardware kit, including a receipt printer, cash drawer, and scanner. Keep in mind that you’ll need to purchase iPads or desktops separately.

Key features:

  • Provide hundreds of preset printable reports on profits, sales, and promotions
  • Create work/repair orders, track progress, and print claim checks and service labels
  • Manage employee time with a basic time clock
  • Offer Mobile Tap to make contactless payments on the go easily
  • Track sales, refunds, and chargebacks with access to a full transaction history
  • Process transactions without interruption, even if the internet connection is lost
  • Transfer inventory between locations 
  • Track vendor sourcing, complete POs for multiple vendors and items, and receive or return orders

>> Read more: 9 best Magento reporting extensions to boost your eCommerce sales


  • No free plan
  • Lean: $69/month
  • Standard: $119/month
  • Advanced: $199/month
  • Enterprise: custom pricing

Transaction fees: 

  • Lightspeed payments card-present rate: 2.6% + 10 cents
✔ Pros ✖ Cons
  • Offer feature-rich POS software tailored for retail businesses
  • Strong eCommerce integrations 
  • Built-in loyalty and marketing tools 
  • Provide 24/7 phone support for any issues or concerns
  • High monthly cost for small businesses
  • Lack of in-depth reporting
  • No automatic product reordering based on threshold limits
  • Inventory and reordering must be done manually.

8. Arryved: Specifically designed for bars and restaurants

arrayved POS system

Arryved is a trusted POS system that integrates with Xero and is designed specifically for bars. It provides a range of tools to simplify operations and speed up service for your business.

Built on conversations with real bartenders and managers, the all-in-one Android bar POS system includes handheld and tablet devices with an intuitive interface. Your staff can easily offer cards on file, digital signatures, dynamic tab capabilities, and more from one system.

With Arryved, tracking the success of your bar has never been easier. With a cloud-based dashboard accessible from anywhere, you can manage inventory and sales performance in real time from any device. Also, this Xero POS integration even tracks sales to the ounce, so you can identify top-selling items and maximize your profits.

Key features:

  • Ability to work in offline mode, suitable for offline events or trade shows
  • Provide real-time inventory depletions and reporting updates to sell at multiple locations simultaneously
  • Host an online storefront to capture orders for to-go or delivery
  • Instantly sync customer’s orders across the system and show them on all devices, ensuring a seamless experience for the kitchen and bar staff


  • No free plan
  • 1 – 9 devices: $129.99/month
  • 10+ devices or 2+ locations: Custom pricing

Transaction fees: 2.24% + 15 cents

✔ Pros ✖ Cons
  • Free QR code menus, orders, and payments
  • Real-time inventory syncing between physical and online stores
  • Customize pre-built, auto-generated reports to your preferences
  • Unlimited on-demand training resources 
  • Robust offline mode
  • Free built-in loyalty program
  • 7 days a week phone and email support 
  • Difficulty in managing a multi-site business within a POS system
  • Limited integrations compared to other POS
  • Require long-term contract

9. Cin7 Omni: Ideal Xero POS for eCommerce businesses

Meet Cin7 Omni

Meet Cin7 Omni — the last strong POS compatible with Xero on this list! This integrated Xero Quickbooks POS empowers your employees to make sales and process payments easily with cash registers or mobile devices.

With Cin7, you’ll easily manage stock levels and order visibility across multiple locations. Plus, you can display recommended or advertised products without worrying about if these items are available in one store, as you can deliver orders directly from your warehouses to customers.

This point of sale system can also launch and manage loyalty programs and gift card exchanges. These two fantastic practices will help drive return visitors to your business.

Key features:

  • Track your inventory in real time across multiple locations 
  • Work well on different devices — Mac, iPad, or PC — so you can keep using your existing hardware to save costs 
  • Simplify in-store pickups, returns, and online order searches with customizable stock statuses
  • Sell directly from distribution centers and process sales 
  • Manage stock figures across multiple branches with a single account
  • Keep your business running smoothly with this cloud POS, even offline


  • No free plan
  • Standard: $325/month
  • Retailing: $550/month
  • Manufacturing: $650/month
  • Enterprise: Custom pricing

Transaction fees: 0.35% + 29 cents

> You might also like to read: Top 7 best Quickbooks POS starting from $39/month

✔ Pros ✖ Cons
  • Seamlessly integrate with Xero
  • Offer advanced reporting and forecasting tools
  • Streamline operations with integrated EDI solutions
  • Access a wide range of features and 450+ integrations
  • Great customer support
  • Difficult to learn initially
  • Pricier than similar POS systems
  • Inadequate assistance following the onboarding process
  • Lack of RFID tracking functionality and features for particular industries
  • Absence of asset tracking capabilities suitable for enterprise-level operations

The bottom line

Before making any decisions, you should consider a few things about your Xero POS integrations. First and foremost, define your business’s specific needs and budget. Second, ensure your POS for Xero fits well with your current retail system. And remember to look into things like regular updates and customer support from the POS provider — that can make a big difference down the line.

By evaluating your options carefully, you’ll be able to find the best Xero POS system for your business. And once you’ve got it up and running, you can streamline reconciliation, increase efficiency, and boost productivity. Sounds like a win-win, right?

If you have any questions or want to learn more, please contact us anytime. We’re always here to help. Thanks for reading! 


1. How do I export/import info from Magestore POS to Xero?

Let’s see how your data is transferred between different software in your retail system.

  • Sync data from all sales channels to Magento: As Magestore POS is native to Magento, it’ll instantly sync and centralize data across your online and offline channels in Magento backend. 
  • Sync data from Magento to Xero accounting and vice versa: When Xero integrates with Magento, the sales data will be pushed from Magento database to Xero in real time and vice versa, making it ready to reconcile at the end of the day.

Now, if you want to export data from Magestore POS to Xero, just go to your Magento backend, navigate to the information you want to download on the admin bar, apply the needed filters, and click Export.

Export data from Magento

Note: As Magestore automatically centralizes and syncs POS data with Magento to transfer sales data to Xero, you don’t need to import data manually. If you want to sync other information, you’ll need to use the default templates by Magento to import data from the eCommerce platform to Xero.

2. How do I import POS data into Xero?

If your POS system can’t push data directly to Xero, you’ll need to import it manually. While you can’t import your entire data set simultaneously, you can import individual items using one of the supported file formats. Just make sure to use the appropriate file formats for the specific item you’re importing.

3. What does POS stand for in accounting?

In accounting, POS is the location or software where businesses process transactions. A POS system includes hardware and software for sales transactions, inventory management, and financial analysis.

4. How much does a point of sale system cost?

For cloud-based systems, POS software prices can range from $0 to over $550 monthly. Meanwhile, legacy systems can start at around $1,000 for a one-time expense.

For a basic card reader, the cost can be zero. However, for a complete retail register, the cost can exceed $1,200. 

5. Why is the point of sale important?

A POS system is important as it can improve operations by reducing waiting times, enabling faster product scanning and payments, and providing better customer service. This can increase customer satisfaction and loyalty, leading to more repeat sales for your store.

Katie Nguyen

Author Katie Nguyen

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Best POS (Point of Sale) System

A complete omnichannel POS for Magento retailers
Sell online or in your physical stores seamlessly with real-time data synchronization.

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There is no customization or advanced features on the demo version. Remember that Magestore POS is customizable for even complex business requirements. You can request a personalized demo with our consultants at any time.

What is Magento POS

A Magento POS (point of sale) system is software integrated with the Magento platform to synchronize data between your online and offline stores and facilitate retail operations. Magestore POS is a web-based and Magento-native POS which requires at least one Magento website to work.

Who needs Magento POS system

The Magento POS system is developed for retailers with both Magento eCommerce websites and physical stores, and want to use the Magento website as a centralized place to manage all sales data and sell both online and offline.

Some features of Magento POS system

A basic Magento POS can work as a cash register to create orders, add discounts and taxes, print receipts, and manage sales. But a complete Magento POS system can assist you with more advanced tasks, such as inventory control, supplier management, loyalty programs, etc.

Why use Magento POS

  • Magestore POS is native to Magento and is installed directly on your Magento backend without third-party plugins, to inherit all Magento's power.
  • You can use our Magento POS on multiple devices, web browsers and create unlimited accounts without extra fees.
  • All data stay safely on your side, and your POS doesn't have to rely on third-party servers to work.
  • You only need to pay once for the POS license and get full ownership of the solution.

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1. Where we'll discuss

We do screen sharing, so the demo will be conducted using Google Meet.

2. What we'll do

Our specialists will guide you through the POS solution and answer any questions you have. All to see if our POS system fits your business requirements.

3. What you'll get

  • A LIVE demo session to see how Magestore POS works
  • A FREE demo site to explore every product feature
  • A FREE consultation with our expert to discuss the best-fit solution for your business.

4. Additional information

  • A demo typically lasts for 45 minutes, but we can adjust the duration based on your needs
  • No preparation required but it's nice to have your requirements clear
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About the Magento platform

1. What is Magento?

Magento is an open-source platform that helps retailers create eCommerce websites, released on March 31, 2008, by Varien and developed on Zend Framework. In 2018, Adobe acquired Magento with a price of $1.68 billion. There are currently about 270,000 eCommerce websites running on Magento in 2022.

2. Why do retailers choose Magento?

Most of our customers say Magento is speedy and more customizable than others; it is suitable for medium and large enterprises or fast-growing businesses with complex requirements/customizations.

Not sure if you're using Magento, check your website here!

3. What to do next?

  • If you are new to Magento or searching for eCommerce platforms, you can explore more about Magento in this article.
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