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A POS system is often a program to process and record transactions in retail stores. However, modern POSs provide a simple way to accept payments and keep track of sales and inventory and manage employees in real time. Therefore, small business owners use POS to understand their store operations and customer trends to stay competitive in the digital age and stay afloat during the Covid 19 pandemic. A recent Grand View Research revealed that the POS system market size was $9.3 billion in 2020 and is predicted to reach $18.1 billion in 2027. So, this article gives you an overview of the 6 best POS systems for small businesses to thrive in 2022.

6 best POS systems for small business in 2022

  • Square: Best overall POS software for small business
  • Shopify: Best for eCommerce retailers
  • Vend: Best retail POS for brick-and-mortar business
  • Magestore POS: Best small business POS system for omnichannel
  • Toast: Best restaurant POS system
  • Lightspeed Retail: Best value for Inventory Management feature

Comparison table

Square

Shopify

Vend

Magestore POS

Toast

Lightspeed Retail

Industries

Retail, restaurant, professional services

Retail

Retail

Retail

Restaurants

Retail

Minimum monthly fee

$0

$39

$99

$0

$0

$69

Free trial

30 days for paid plans and add-ons

14 days

14 days

No

No

14 days

eCommerce POS integration

No (require third-party)

Payment processing

Built-in only

Built-in or third-party

Third-party only

Third-party only

Built-in only

Built-in or third-party

Overall score

4.48/5.0

4.47/5.0

3.96/5.0

4.27/5.0

4.44/5.0

4.13/5.0

The overall score is based on features, ease of use, and affordable price.

Square: Best overall POS software for small business

square-best-overall-POS

Square is a payment service company based in California, USA. Entering the POS market is a big step for Square to compete with other financial competitors. Square is the best overall POS system for small business because of its price point and ease of use with options designed for general-purpose, retail, restaurants, and appointment-based businesses. In addition, each option has a free plan that includes unlimited sales and products on the online store. Here are some outstanding features of Square POS:

  • Work great on phones, Android devices, or iPads
  • Accept contactless payments
  • Have no interruption of payment when your internet is lost
  • Connect with Square hardware (cash drawers, receipt printers, and scales)
  • Provide curbside pickup
  • Come with inventory management and loyalty program

Although Square POS is free, you need to pay a payment processing fee for each transaction (2.6% + 10¢ per tap, swipe, and dip).

Pros

  • Easy-to-use
  • Affordable for new businesses
  • No subscription fees, monthly fees, and PCI compliance fees

Cons

  • Locked in Square payments: quite expensive if your business has a large volume and value of transactions
  • Unable to be customized so limited features
  • No inventory management

Shopify: Best POS for eCommerce retailers

shopify-best-pos-for-ecommerce-retailers

Shopify is an eCommerce platform company of the same name, based in Ontario, Canada. Shopify POS was released in 2013, helping their retailers run both physical and online retail stores on their Shopify platform. Shopify POS is the perfect choice for small and medium businesses in any industry. Free POS software to sell on the go or at events. Shopify plans all store sales, inventory, and customer data in one place, making it the best choice for sellers using Shopify as an eCommerce platform. The features this POS offers include:

  • Provide in-store or curbside pickup and local delivery for social distance during COVID-19
  • Manage inventory across all channels
  • Include mobile POS application to help staff flexibly serve customers anywhere in the store
  • Provide store performance and reporting via Shopify POS mobile app

The cost that retailers pay depends on the POS and Shopify plans you use.

  • Shopify POS Lite: free if you sign up for at least one of Shopify’s plans. You only need to pay for each transaction processed (starts at 2.4% + 0 ¢ USD).
  • Shopify POS Pro: $89 per month for one location and credit card processing fees.

Pros

  • Smoothly integrated with Shopify platform
  • Easy-to-use, so require minimal training 

Cons

  • Required Shopify registration to use POS
  • Unable to work on desktop
  • Expensive

Vend by Lightspeed: Best retail POS for brick-and-mortar business

vend-by-lightspeed-best retail-pos-for-brick-and-mortar-business

Vend POS is a cloud solution located in New Zealand. Vend is a simple POS system designed strictly for brick-and-mortar retailers. Aside from Magestore POS, Vend is one of the few best small business POS systems that come with loyalty programs, store credits, sorting tools, offline processing, and product catalog management. In addition, Vend integrates with many different payment processors and payment options like PayPal to suit your financial ability. It provides an excellent direct point of sale software for small business thanks to the following notable features:

  • Include a duo-display for customers to increase transaction transparency
  • Accept partial and split payment methods, including cash, bank cards, gift cards, mobile contactless payments.
  • Support a wide range of devices including Mac or PC at the same time (you can use one to consult the customer and the other for the customer to enter their email and receive the goods)
  • Provide inventory management functionality
  • Integrate sales, product, and employee reports

In terms of pricing, there are 3 plans: Lite, Pro, and Enterprise, depending on the service you use.

  • Lite: $99 per month and capped at $20,000 monthly revenue.
  • Pro: $129 per month. If you exceed revenue three times in 12 months, you’ll have to upgrade to Pro.
  • Enterprise: Not published prices, and you need to leave contact information for a quote.

Pros

  • User-friendly so minimize training
  • Easy to integrate with popular eCommerce platforms like WooCommerce, Shopify, and BigCommerce and accounting software like Xero

Cons

  • Expensive if you open more stores
  • Limited customization with invoices or receipts
  • No eCommerce features
  • Not supported for serial number

Magestore POS: Best small business POS system for omnichannel

magestore-pos-best-small-business-pos-system-for-omnichannel

Magestore was founded in 2009 and has served more than 10,000 retailers globally. The leading industries using Magestore solution include fashion, sports, outdoor, hobby and toys, home appliances, furniture, food, and beverage. Magestore POS is the perfect choice for businesses that want to expand online to offline, drive sales, and maintain smooth operations with an omnichannel strategy. It extends the power of Magento to your brick-and-mortar stores, streamlines your business, and delivers a better customer experience. Notable features of this retail Magestore POS include:

  • Work well on all browsers, and the interface is responsive to different devices
  • Accept all popular forms of payment
  • Manage orders of online websites and offline stores right on the POS screen
  • Provide store pickup and curbside pickup
  • Offer offline mode for uninterrupted retail operations with unstable internet
  • Sync and run promotions, rewards points, gift cards, and credits both live and offline
  • Visualize real-time POS reports on sales, inventory, and employee performance

You only pay once for Magestore POS to get a lifetime license for a domain address. However, Magestore POS prices are not published, so you need to contact a Magestore business consultant for a free consultation. After that, you’ll get a quote for a tailor-made solution for your business for a highly customizable Magento POS.

In addition, Magestore also provides Operation Service to maintain the system and ensure your POS and website are continuously operating stably with the highest performance. As a result, store owners can focus on growing business.

Pros

  • Simple user interface
  • Seamless eCommerce integration with Magento
  • One-time fee so cheapest option in the long run
  • 365 days money back policy
  • Open source for developing unlimited features
  • Onboard and supported by a dedicated professional team

Cons

  • A complex system with many functions and settings
  • High starting price

Toast: Best restaurant POS system

magento dropship

Toast is restaurant POS software specifically designed for the foodservice and industry-specific hardware. With Toast’s wired-connected terminals, you’ll no longer worry about wifi and internet connection drops. Most importantly, Toast has some of the best customer services with a thorough onboarding and training process that guides you through every setup step, and it doesn’t end there. Even after you’re up and running, Toast customer support is available 24/7/365 via chat, email, or call. Therefore, it becomes the best POS system for most restaurants. Outstanding features of Toast POS include:

  • Offer contactless solutions, including mobile ordering and payments, mobile and touch wallets, and QR codes
  • Enable table-side ordering and payment with portable, pocket-sized terminals
  • Map and manage tables, collect real-time customer feedback
  • Send tickets to kitchen screens and order notifications automatically
  • Provide detailed menu management with ingredient level tracking, recipe costs, waste and COGS reports, payroll management, sales data, and performance
  • Integrate with online ordering and delivery
  • Come with automated payroll and recruiting features, including HR paperwork, employee scheduling, in-depth labor reporting

For pricing, Toast POS software fees are $0-340 monthly for one machine, and payment processing fees vary by plan. You’ll need additional subscriptions as the number of POSs in the store increases.

Pros

  • Easy-to-use
  • Flexibly priced
  • 24/7 support

Cons

  • No free trial, 2-year contract
  • Expensive with add-ons
  • Only available for Android

Lightspeed Retail: Best value for Inventory Management feature

magento dropship

Lightspeed is a retail POS system provider based in Canada. The Lightspeed POS system focuses on many retail industries such as groceries, toys, and hobbies with small to medium scale. It includes the following salient features:

  • Accept all popular payment methods
  • Integrate customer retention features such as membership fees and rewards
  • Create and manage store pickup orders
  • Provide inventory tracking and vendor management portal right on POS
  • Offer 50 built-in retail reports on sales, inventory, and employee performance

As for pricing, there are 5 POS plans priced from $69 per month. If you open more points of sale, you have to pay an additional $29 per month per location.

Pros

  • Good reporting and analysis system
  • 24/7 technical support

Cons

  • Hard-to-navigate user interface
  • Extra fees for adding more POS locations

Also read: 12 Best Restaurant POS Systems in 2022

Final thoughts

Those are the 6 best POS systems for small business that we would like to recommend to you. We understand that it’s never easy to decide which POS is suitable for your business. However, remember, the best POS combines ease of use and an affordable price. 

  • Square POS and Magestore POS both have free versions. Their core features are powerful enough so you don’t need optional add-ons to build a retail POS system. If you choose to include inventory management, loyalty programs, and employee management, you may still pay less than other POS systems.
  • However, Square can’t handle the complex problems of multi-location retailers, high-volume omnichannel sellers, and businesses with large amounts of complex inventory. In that case, you should consider Magestore System, LightSpeed ​​Retail, or Shopify.
  • Also, if you don’t sell online and are looking for a retail POS that doesn’t require an eCommerce registration, then Vend and Magestore are better simple POS systems.
Jackie Tran

Author Jackie Tran

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Join the discussion One Comment

  • Ridha Fathima says:

    Thanks for the article on 6 best POS systems for small business to thrive in 2022.Looking forward for more articles like this.

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