Some of the most significant coffee shop startup costs are the software, equipment, and supplies required. Because prices vary depending on quality, brand, and quantity, it’s critical to know which equipment or software is worth the money.
Some typical pieces of coffee shop equipment are Espresso machines, grinders, refrigerators, freezers, ice makers, coffee roasters, blenders,… which are the core of your shop. Among these, a good quality Espresso machine is the most important investment that you need to make. A good automatic Espresso machine can cost anywhere between $5,000 and $20,000. Other equipment costs can range from $6,000 to $90,000. Besides, POS hardware is also very important. In a survey in 2020, 78% of retailers said that they were not capable of identifying their customers until checkout. POS hardware includes all the devices connected to the POS software to build a whole system for payment processing, order, and customer management. The total cost of a POS system is usually between $3,000 and $10,000. The typical devices are screen, bill printer, card reader, scanner, cash register,… The cost for each piece of equipment on the system may vary depending on brand and quality, you just need to find the one which is most suitable for your budget and your needs.
There is some needed software to run a retail business including inventory management software, POS software, eCommerce CRM, accounting,… It is hard to achieve all those software together to support your shop since the price is not favored. Luckily, nowadays some suppliers have developed an all-in-one software and system that can help you solve all the headache issues about inventory, payment, customer service. Moreover, this software is also open for easy integration with other needed software to run a successful business. Some outstanding names can be listed as Megastore, Vend, ConnectPOS,…The all-in-one software cost normally ranges from $50 to $200 per month.
It is essential to determine the food cost percentage before running the coffee shop. This data can help you determine the suitable ingredients which meet your cost requirements and your expected profits. You should start by getting precise estimates from suppliers and figuring out how to negotiate better costs. On the other hand, the reputation of your coffee store will be strongly influenced by the quality of your offerings. You will be more likely to amaze your consumers with delicious and healthful meals if you offer distinctive recipes produced with fresh, sustainable, high-quality ingredients. Therefore, you have to make a good balance between the cost and the quality.