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Managing inventory is never easy for any retailer, especially when your business expands in the number of sales channels, number of warehouses, or product catalog. They can encounter the difference between what’s in the system and the actual one. Inventory discrepancies become a real headache if they don’t know the reason and solution to correct them. In this case, the inventory movement report should be the first choice for merchants to look at.

This article explores how an inventory movement report relieves pains in figuring out warehouse issues.

Where can a stock movement come from?

Every day, hundreds or thousands of inventory activities may happen in a business. They create an increase or decrease in the quantity of products.

Let’s explore eleven operations that can create a change of quantity in stock.

  1. Deliver items ordered from both website and POS to customers 
  2. Return items after customer’s refund or exchange
  3. Purchase items from suppliers 
  4. Return items to suppliers
  5. Dropshipping
  6. Transfer items between warehouses
  7. Adjust inventory 
  8. Stocktaking
  9. Delete items in the product catalog
  10. Import product list including quantity as master data for the first time using the system
  11. Changes in the warehouse structure

Some frequently pain points from stock movement

warehouse movement pains

To run a business efficiently, merchants nowadays need to utilize technology such as websites, POS system, inventory, or an ERP system. However, no system is perfect, and there’s no guarantee that everything will run smoothly at all times. 

In particular, in inventory systems that record a lot of transactions every day, the differences between theories and real quantity can happen in any period. 

Human error or system issues are where the differences can come from. For example, your staff is unfamiliar with the system, so they record the wrong quantity when receiving items from the supplier. 

Your system upgrade can also result in conflicts and data differences.

Let’s find out some inventory management pains that merchants can face: 

  • The system doesn’t record a decrease in quantity although items have been shipped to customers or record an incorrect number.
  • The system doesn’t record an increase in quantity although items have been returned to warehouses.
  • The quantity doesn’t change after an inventory adjustment or transfer.
  • The order is not synchronized to the admin backend.

How does movement report benefit you?

inventory warehouse manager role and duties

At the end of the day or week, merchants will count their stock and compare it with data in the system. In the case they detect any differences, they’ll question where the issues come from. It’ll take time for them to check all transactions created in different places. For example, they have to go to the sales order list, purchase order list, and transfer list to track the increase and decrease of the items. It can make store owners burnt out if the discrepancies happen with a lot of SKUs.

If you don’t find the issues and correct them, your customer can still order items that are out of stock or cannot order the items that are in stock. However, with inventory movement reports, you can detect issues at the level of SKU quickly and come up with a solution to correct inventory data.

This report gives you useful insights to keep a clear count of stock items in your store. You can see whether products in your store are up or down in a centralized place. Then you check who created the transactions, and figure out if it’s a human or system error. If it comes from a staff’s mistake, you can remind and train them. Besides, you can adjust your product quantity accordingly. If it’s because of a system error, you should contact technical support to get the issues fixed.

However, stock discrepancies affect negatively business if they’re not adjusted timely. At best, the system should detect error orders and notify merchants at a defined time or whenever any errors happen. Then, merchants can correct errors actively basing on the suggestion from the system.

Magestore inventory movement report

To help merchants relieve headaches of stock discrepancies, Magestore has released the stock movement report feature on the POS system as well as retail management software.

The report will save and display all information about the stock movement by item in a grid for easy tracking.

Let’s see how it looks!

Inventory movement report in Magento backend

Inventory movement log

(Inventory movement report on Magestore POS system) 

  • Date: Day, month, year, and hour your business create changes of quantity
  • Status: It shows Completed if there is no error in the stock change update. In contrast, it shows Failed.
  • Product info: Names and codes (such as SKUs) of items that increase or decrease in quantity
  • Action: Activities or reason that results in the changes of quantity such as ship to customers or transfer between warehouses
  • Source: Location that has the changes of quantity
  • Old quantity: Quantity on hand before the changes
  • New quantity: Quantity on hand after the changes
  • Change of quantity: Quantity of stock moved into or out of the location. For example, if you ship 2 items to a customer, it means that the quantity decreases by 2. The report then will show -2. In contrast, if you receive 3 more items from the supplier, you can see +3 in this column. 
  • Action details: The reference that results in stock changes. Admin can click the link to go to the reference such as a purchase order, a sales order, an inventory adjustment, etc.
  • User: The person in charge of tasks that created the quantity change.

Magestore inventory movement report includes the following information:

Besides viewing the report, you may want to export it in CSV or Excel for later reference or sending to others.

Stock movement CSV

(Merchants can export inventory movement report CSV file on Magestore POS system) 

Last but not least, merchants can check the list of error orders in a centralized view and proceed to correct inventory data.

potential error order

(Merchants can check the list of error orders on Magestore POS system) 

Inventory movement history on PWA

The inventory movement report is also available on our Retail Management PWA. With it, store managers can keep track of inventory transactions in their location.

magento inventory management PWA movement history

For more details, check out our detailed article on managing inventory on a Magento PWA.

Make your warehouse control easier with inventory movement

You may invest in a big website, POS system, or a huge inventory system with multiple warehouses and forecasting. However, it still lacks an overview of how each item moves in and out. 

The inventory movement report offers a place to detect issues and find the solution to solve them. 

If you’re interested in implementing a movement report that gives you peace of mind, don’t hesitate to contact us now.

Author Jackie Tran

Jackie is Magestore's Strategic Marketing Lead with over 5 years of digital transformation experience. An acknowledged authority in eCommerce and Magento, she creates insightful content to unravel digital complexities, covering Magento best practices, eCommerce trends, and integration strategies. Read her curated insights on the Magestore blog for a profound understanding of eCommerce, offering a clear path to retail success. Jackie's content provides practical, friendly guidance to navigate the ever-evolving digital commerce landscape.

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