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Magento Purchase Order Management

Magento Purchase Order is one module in our Omnichannel solution for Magento retailers. (available for both Magento 1 and Magento 2). We give you a powerful tool to help to keep your suppliers, quotations and purchase orders under control


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You may have a lot of customers every day but it is not enough to build up a successful business. Besides how many orders you got from your customers, maintaining the product flow via purchase orders from the suppliers to warehouses is the key factor of your hit. Magento Purchase Order Management module aims to provide a comprehensive solution for a retailer’s business, help to deal with this issue – keep products transferred smoothly from suppliers stock to your warehouses.

Magento Purchase Order Management features

Overview

It is almost impossible to buy all products from one supplier. And sometimes, dealing with several suppliers, their quotations and maintaining a healthy product flow via purchase orders can be a huge mess. Purchase Order extension for Magento will ease this headache for store owners by putting your supplier list, their price lists, quotations and purchase order under control. Eager to know more? Take a quick look at its main features

  • Manage purchase orders in 4 statuses: New, Pending, Process and Completed
  • 2 ways to create new purchase orders: Manually or Convert from quotations
  • Receive, return, invoice products in a purchase order and transfer deliveries to warehouse(s)
  • Manage suppliers and pricelist of each supplier
  • Notify suppliers on purchase orders and quotation via emails with additional comments
  • Display and record which purchase order step you are in

1. Manage Supplier

The Magento Purchase Order module empowers more efficient supplier management on your Magento website. Each supplier comes with Supplier Name, Supplier Code, Contact Email and Status. You can click to edit the detail of each one. Besides, you can change status or delete suppliers one by one or in bulk

supplier management in purchase order

2. Assign product to supplier

In order to assign products to suppliers, you can import multiple products with a CSV file from your computer. If you are not clear about the format of the CSV file, you can download our sample file.

assign supplier in purchase order

3. Add product to quotation

It is much easier to find a quotation because you are allowed to search, filter and sort the list of quotations on one or multiple conditions. There are 5 ways to add/update products in a quotation: manually from all suppliers’ products, from low stock product list, from supplier needs product list, from back order product list and via a CSV file. (Low stock alert and Supply needs forecast are part of Magestore's Inventory Management module for Magento)

quotation management in purchase order

4. Export quotation

Each quotation can be exported into CSV or XML files.

export quotation in purchase order

5. Send quotation

In our Magento Purchase Order Management module, sales staff can send quotation emails to suppliers right in the system only with one click.

send quotation in purchase order

6. Create purchase order

magento purchase order management

Purchase Order is one of the most difficult parts to handle in inventory management but we will give you a hand with Magento Purchase Order Management. In our module, you can create a new purchase order manually or convert it from a quotation. If you have had quotations in the system, we do recommend you convert them to purchase orders, which saves 90% of your time and eliminate any errors.

Feeling overwhelmed? If you're looking for a simple Purchase Order template generator only, check out our FREE purchase order maker tool here.

7. Tracking list of purchase order

Tracking the list of purchase orders never becomes a problem with Purchase Order for Magento. This information can be collected in Manage Supplier section.

magento purchase order

8. Manage purchase order

There are 4 steps of controlling a purchase order. The system will show steps and current step of a purchase order to help you manage it better.

Magestore Purchase Order

9. Complete/Cancel/Refund purchase order

Magestore Purchase Order

All received, refunded and transferred products are managed in a single page. Related operations are very simple. You can complete or cancel purchase orders at any time but you should notice that: After the order is canceled, you can not receive, refund products or complete it. Vice versa, if you complete a purchase order, you can not cancel it, receive or refund products but you can still transfer products into warehouses.

10. Payment methods

Purchase Management allows you to view, create or delete payment methods and payment terms for purchase orders.

magento purchase payment method

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Supplier Management

  • Manage the supplier list with summarized information: Supplier Name, Supplier Code, Contact Email, Status
  • Create/edit a supplier with information: Supplier information, Mailing Address, Product List (SKU, supplier SKU, cost, discount, tax) and Pricelist
  • Import products to the supplier with a CSV file
  • Manage the pricelist for each supplier
  • Remove the pricelist for each product
  • Mass remove or mass update the pricelist of the supplier
  • Import pricelist easily with a CSV file

Quotation

  • View the list of quotations on the website and their information
  • Search, filter and sort the list of quotation on one or multiple conditions
  • Export the list of quotations to CSV or XML files
  • Create a new quotation with related information in the quotation listing page
  • 5 ways to add/update products to a quotation: manually from all suppliers’ products, from low stock product list, from supplier needs product list, from back order product list and via a CSV file
  • Send a quotation email to the suppliers

Purchase Order (PO)

  • View the list of POs on the website and their information
  • Search, filter and sort the list of POs on one or multiple conditions
  • Export the list of PO information to CVS or XML files
  • Create a new PO with related information in the quotation listing page
  • Convert a quotation to PO
  • 5 ways to add/update products to a PO: manually from all suppliers’ products, from low stock product list, from supplier needs product list, from back order product list and via a CSV file
  • Confirm or cancel a PO
  • Send a confirmation request for a PO to suppliers
  • Receive/refund products in a PO
  • View the shortfall item list of a PO
  • Print a PO as a PDF file
  • View activity log (history) of a PO
  • Mark a PO as Complete at any time
  • View the list of PO from a supplier
  • View/create/delete payment methods and payment terms for POs

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Magento Purchase Order is one module in our Omnichannel solution for Magento retailers. (available for both Magento 1 and Magento 2). In order to get this Magento Purchase Order module, you can see our pricing plan

Wonder whether Magento Purchase Order is your solution?

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